About this role
About DACAARDACAAR is a non-governmental, humanitarian organization that supports sustainable development in Afghanistan through promoting the ability of local communities to decide upon and manage their own development process. The organisation employs around 900 staff (National & International). Core thematic areas are: Water, Sanitation & Hygiene; Natural Resource Management; Small Scale Enterprise Development; Women’s Economic Opportunities.DACAAR is an equal opportunity employer dedicated to promoting a diverse workforce. We warmly invite applications from all segments of society. Each candidate will be assessed based solely on their individual merits. We particularly encourage qualified individuals with disabilities to apply.Job DescriptionPosition Description:To assist the Admin Officer with administrative matters and ensure compliance with DACAAR administrative procedures when preparing administrative documents.Specific Tasks and Responsibilities:Preparing Recruitments, PAFs (Personal Action Form), Flight Bookings and Filling any other Forms required for the employees.To assist the Admin Officer in preparing recruitment instruction documents for newly required staff for the program and its regional offices.To assist the Admin Officer in Prepare and process Personal Action Form (PAF) for newly hired, transferred and terminated staff of the program and its regional offices.To assist the Admin Officer in Checking and organizing recruitment and exit procedure documents when the recruitment is done in regional offices before submitting to the HR Department for making contract.To assist the Admin Officer in Updating HR Department of project-based staff contracts’ extension or suspension when a project is extended, suspended, completed or a project activities are resumed/new fund is available.To assist the Admin Officer in Updating permanent and project-based staff list of the program and regional offices to submit them to HR Department on monthly base for further processing,Collect and check of time sheets of the program and regional offices staff and submit to HR Department for further processingCheck attendance sheets of field Staff and update their leave balances.Check and deliver documents received by pouch, to relevant staff in the main office.Keep records of the pouch lists.Send hard copies of the documents to regional offices through pouches.To assist the Admin Officer in any computer work.Send and receive pouch, submit it to all relevant Departments and collect the documents to be sent to regional offices.Check attendance sheets of field Staff and update their leave balances.To keep and manage the files / keep supervised them in manageable and efficient order.The holder of this position must strictly follow the organization’s existing security policies, procedures and daily instructions of the safety personnel.Any other tasks given by Admin Officer / Deputy Director /Head of the Program.Job RequirementsEducation:Bachelor’s degree in business administration (BBA)Experience:Minimum 3-5 years of relevant experience in administrative support and office management tasks, preferably with INGOs.Other qualifications and advantages:Strong communication skills (both oral and written)Proficient in MS Office (Word, Excel, PowerPoint, Outlook)Excellent prioritization and time management skillsAbility to handle multiple tasks and meet deadlinesSkilled in organizing files, documents, and records systematicallyKnowledge of office equipment (printers, scanners, projectors, etc.)Basic knowledge of procurement and inventory managementFamiliar with administrative procedures and systemsStrong interpersonal and teamwork skillsAbility to maintain confidentiality and professionalismSkilled in report writing and proactive in supporting the team.Languages:Oral & Written fluency in English, Pashto and Dari is required.Employment benefits:Good training opportunities to enhance employees’ skillsSeverance pay: one-month salary per year of service24 days of paid annual leave per year10 days of paid sick leave per year2 days’ weekendEid bonus on both Eids (after the completion of three-month service)45 days of paid Hajj leave (after the completion of one-year service)90 days of paid maternity leave for female employees (after the completion of three-month service)5 days of paid paternity leave for male employees (after the completion of three-month service)Public holidays (According to the approved public holiday’s list).Pick and drop Allowance AFN (2000/month)